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Get it done - Documentation

Tagged with eu, eu representative, gdpr, ico, privacy, article 27, documentation
by Adam Brogden
in Blog

27-Jan-2021 08:50

One of the most important acts your business can do to help prevent or lessen fines is ensuring you document your data sharing decisions. This can help the ICO deem that your business we’re acting in good faith, even if something goes wrong. Unsure of what to document? Start here:

  • Your justification for sharing: what information was shared and for what purpose; who it was shared with and when and how it was shared.

  • The lawful basis for processing and any additional conditions applicable and if the information was shared with or without consent.

  • Accountability: Data protection impact assessment reports; compliance with DPO advice; and evidence of compliance with the GDPR and the DPA 2018.

If you have an EU Representative, you also need to make sure you have the agreement on hand and work with your Representative to make sure this is updated when necessary. If you don’t have an EU Representative but need one to function lawfully, you must now seek representation and document this.

At Optindigo, we will be your EU Representative. We are GDPR experts who can advise you on topics such as the power to share or accountability. You can set-up your European Representation agreement within five minutes

Contact us at or call us at 01772 217800 and get your EU Representative today.